Elementary Building Administrative Assistant (2025-26)

2025-26 District Calendar (link)

• Fulton's calendar has 166 student days and 179 staff days.
• Snow days are built into our calendar and will not be made up.
• School begins on August 20, 2025, and ends on May 21, 2026.
• There are several planned breaks throughout the year:
• October 31
• November 24-28
• December 22-January 2
• March 23-27
• April 3-6

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Purpose Statement

The job of Administrative Assistant is done for the purpose/s of providing administrative and secretarial support to assigned school site administrators; monitoring assigned activities; and providing information, recommendations, and/or direction as requested by the assigned administrator.

*This position coordinates the budget for Bush Elementary School.

This job reports to the Principal.

Essential Functions

• Answers telephones and security buzzer system when needed for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages, and providing security for front door.
• Collects payments and prepares deposits for a variety of events (e.g. fines, fees, and fundraisers, etc.) for the purpose of completing transactions and/or securing funds.
• Compiles data from a variety of sources (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
• Coordinates a variety of projects, functions and/or program components (e.g. meetings, field trips, building usage requests, etc.) for the purpose of completing activities and/or delivering services in a timely fashion.
• Dispenses first aid (e.g. band-aid, ice pack, etc.) to students under the direction of a healthcare professional for the purpose of providing emergency and necessary care in compliance with established guidelines.
• Interacts consistently with students for the purpose of educating students.
• Maintains manual and electronic documents files and records (e.g. emergency information, facility use, time sheets, work orders, expense reimbursements, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Monitors students referred for illness or disciplinary action for the purpose of ensuring their safety and welfare to ensure a safe office environment.
• Participates in a variety of meetings, workshops, and/or training for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

• Presents information on administrative procedures (e.g. department/program policies, submission procedures, etc.) for the purpose of orienting new personnel and/or disseminating information to existing personnel.
• Processes documents and materials (e.g. time sheets, work orders, requisitions, budget transfers, debtors' list, core data discipline reports, discipline letters to parents, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
• Procures supplies and materials for the purpose of maintaining availability of required items.
• Responds to a variety of inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information or direction and/or facilitating communication among parties.
• Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities.

Job Type: Full-time

Pay: From $17.25 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person