Essential Functions of Accounts Payable
● Assists auditors for the purpose of providing requested supporting documentation required for audit.
● Informs other staff and/or outside parties regarding procedural requirements for the purpose of
processing transactions.
● Maintains financial information, files and records (e.g. purchase orders, invoices, accounts payable
warrants, shipment verification, expense reports, etc.) for the purpose of ensuring the availability of
documentation and compliance with established policies and regulatory guidelines.
● Monitors account balances and related financial activity for the purpose of ensuring that allocations are
accurate and complying with established financial practices.
● Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or
gathering information required to perform job functions.
● Prepares written materials and electronic financial information (e.g. voucher ratification reports,
procedures, transmittals, P-cards, etc.) for the purpose of documenting activities, providing reference,
conveying information, and complying with established financial, legal and/or administrative
requirements.
● Processes financial information for the purpose of updating and distributing information, authorizing for
action and/or complying with established accounting practices.
● Reconciles financial data (e.g. Credit Cards, etc.) for the purpose of maintaining accurate account
balances and ensuring compliance with established accounting practices.
● Researches discrepancies of financial information and/or documentation (e.g. purchase orders, invoices,
etc.) for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.
● Responds to inquiries of staff and administration regarding financial procedures for the purpose of
providing information, direction and/or referral for addressing inquiry.
Essential Functions of Administrative Assistant
● Administers a wide variety of personnel policies and programs (e.g. time and attendance software; safety
training; and etc.) for the purpose of conforming to district policies, relevant laws, contracts and
agreements.
● Answers telephone system for the purpose of screening calls, transferring calls, responding to inquiries
and/or taking messages, and maintaining a phone directory for the District.
● Coordinates assigned projects and/or program components for the purpose of completing activities
and/or delivering services in a timely fashion.
● Coordinates with internal and external sources (e.g. payroll department, benefits department, technology
department, etc.) for the purpose of meeting district Human Resource requirements while complying
with established guidelines.
● Coordinates district substitute system ensuring staff list is updated, leave is transferred into payroll
system and invoices are paid in a timely manner.
● Greets individuals entering the building (e.g. visitors, parents, students, vendors, etc.) for the purpose of
responding to inquiries; and/or directing individuals to appropriate location in accordance with
established building security procedures.
● Maintains manual and electronic documents, files and records for the purpose of providing accurate
information in compliance with established guidelines.
● Prepares a variety of reports and related documents for the purpose of providing documentation and
information to others.
● Process transcript requests for former students.
Other Functions
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of
the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
Skills are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing
job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job
include: operating standard office equipment including pertinent software applications; preparing and
maintaining accurate records; and performing accounting procedures.
Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios;
read a variety of manuals, write documents following prescribed formats, and/or present information to others;
and understand complex, multi-step written and oral instructions. Specific knowledge based competencies
required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; business
telephone etiquette; and keyboarding.
Ability is required to schedule activities; collate data; and use basic, job-related equipment. Flexibility is
required to work with others in a variety of circumstances; work with data utilizing defined but different
processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity
of individuals; work with a variety of data; and utilize job-related equipment. Problem solving is required to
identify issues and create action plans. Problem solving with data requires independent interpretation of
guidelines; and problem solving with equipment is limited. Specific ability based competencies required to
satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining
confidentiality; meeting deadlines and schedules; setting priorities; and working with detailed information/data;
accuracy and attention to detail; and working as part of a team.
Responsibility
Responsibilities include: working under limited supervision following standardized practices and/or methods;
providing information and/or advising others; operating within a defined budget; processing large quantities of
payables in an efficient and timely manner. Utilization of some resources from other work units is often
required to perform the job's functions. There is a continual opportunity to have some impact on the
organization’s services.
Working Environment
The usual and customary methods of performing the job's functions require the following physical demands:
some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and
significant fine finger dexterity. Generally the job requires 90% sitting, 5% walking, and 5% standing. This job
is performed in a generally clean and healthy environment.
Attendance
Consistent and regular attendance is an essential function of this position.
Experience Education
Job related experience is required High school diploma or equivalent
Required Testing Certificates and Licenses
Continuing Education/Training Clearances
FBI Fingerprint and Family Care Registry
FLSA Status Approval Date Salary Grade
Non Exempt 8/10/2022 Classified
The purpose and utilization of job descriptions in Fulton 58 Public Schools are to ensure the essential functions
of each position are articulated in order to create a clear understanding of job expectations for the incumbent
while also providing
● Assists auditors for the purpose of providing requested supporting documentation required for audit.
● Informs other staff and/or outside parties regarding procedural requirements for the purpose of
processing transactions.
● Maintains financial information, files and records (e.g. purchase orders, invoices, accounts payable
warrants, shipment verification, expense reports, etc.) for the purpose of ensuring the availability of
documentation and compliance with established policies and regulatory guidelines.
● Monitors account balances and related financial activity for the purpose of ensuring that allocations are
accurate and complying with established financial practices.
● Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or
gathering information required to perform job functions.
● Prepares written materials and electronic financial information (e.g. voucher ratification reports,
procedures, transmittals, P-cards, etc.) for the purpose of documenting activities, providing reference,
conveying information, and complying with established financial, legal and/or administrative
requirements.
● Processes financial information for the purpose of updating and distributing information, authorizing for
action and/or complying with established accounting practices.
● Reconciles financial data (e.g. Credit Cards, etc.) for the purpose of maintaining accurate account
balances and ensuring compliance with established accounting practices.
● Researches discrepancies of financial information and/or documentation (e.g. purchase orders, invoices,
etc.) for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.
● Responds to inquiries of staff and administration regarding financial procedures for the purpose of
providing information, direction and/or referral for addressing inquiry.
Essential Functions of Administrative Assistant
● Administers a wide variety of personnel policies and programs (e.g. time and attendance software; safety
training; and etc.) for the purpose of conforming to district policies, relevant laws, contracts and
agreements.
● Answers telephone system for the purpose of screening calls, transferring calls, responding to inquiries
and/or taking messages, and maintaining a phone directory for the District.
● Coordinates assigned projects and/or program components for the purpose of completing activities
and/or delivering services in a timely fashion.
● Coordinates with internal and external sources (e.g. payroll department, benefits department, technology
department, etc.) for the purpose of meeting district Human Resource requirements while complying
with established guidelines.
● Coordinates district substitute system ensuring staff list is updated, leave is transferred into payroll
system and invoices are paid in a timely manner.
● Greets individuals entering the building (e.g. visitors, parents, students, vendors, etc.) for the purpose of
responding to inquiries; and/or directing individuals to appropriate location in accordance with
established building security procedures.
● Maintains manual and electronic documents, files and records for the purpose of providing accurate
information in compliance with established guidelines.
● Prepares a variety of reports and related documents for the purpose of providing documentation and
information to others.
● Process transcript requests for former students.
Other Functions
Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of
the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
Skills are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing
job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job
include: operating standard office equipment including pertinent software applications; preparing and
maintaining accurate records; and performing accounting procedures.
Knowledge is required to perform basic math, including calculations using fractions, percents, and/or ratios;
read a variety of manuals, write documents following prescribed formats, and/or present information to others;
and understand complex, multi-step written and oral instructions. Specific knowledge based competencies
required to satisfactorily perform the functions of the job include: accounting/bookkeeping principles; business
telephone etiquette; and keyboarding.
Ability is required to schedule activities; collate data; and use basic, job-related equipment. Flexibility is
required to work with others in a variety of circumstances; work with data utilizing defined but different
processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity
of individuals; work with a variety of data; and utilize job-related equipment. Problem solving is required to
identify issues and create action plans. Problem solving with data requires independent interpretation of
guidelines; and problem solving with equipment is limited. Specific ability based competencies required to
satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining
confidentiality; meeting deadlines and schedules; setting priorities; and working with detailed information/data;
accuracy and attention to detail; and working as part of a team.
Responsibility
Responsibilities include: working under limited supervision following standardized practices and/or methods;
providing information and/or advising others; operating within a defined budget; processing large quantities of
payables in an efficient and timely manner. Utilization of some resources from other work units is often
required to perform the job's functions. There is a continual opportunity to have some impact on the
organization’s services.
Working Environment
The usual and customary methods of performing the job's functions require the following physical demands:
some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and
significant fine finger dexterity. Generally the job requires 90% sitting, 5% walking, and 5% standing. This job
is performed in a generally clean and healthy environment.
Attendance
Consistent and regular attendance is an essential function of this position.
Experience Education
Job related experience is required High school diploma or equivalent
Required Testing Certificates and Licenses
Continuing Education/Training Clearances
FBI Fingerprint and Family Care Registry
FLSA Status Approval Date Salary Grade
Non Exempt 8/10/2022 Classified
The purpose and utilization of job descriptions in Fulton 58 Public Schools are to ensure the essential functions
of each position are articulated in order to create a clear understanding of job expectations for the incumbent
while also providing
